• Code of Conducts

Objective

It is vital to the financial success of Electronica Finance Ltd. that we conduct our business with honesty and integrity and in Compliance with all applicable legal and regulatory requirements. This code of Conduct sets out the fundamental standards to be followed by employees in their everyday actions on behalf of the Company. Further guidance on the Company’s standards in specific areas will be provided through related corporate policies and guidelines. This code of conduct is intended to establish and clarify the standards for behavior in the organization.

Scope
All directors, officers, employees and trainees of the company are expected to read and understand this code, uphold these standards in day to day activities and comply with all policies and procedures.


1. Honest and Ethical conduct

You are expected to act in accordance with the highest standards of personal and professional integrity, honesty and ethical conduct while working on company’s premises (HO and branch locations), or any other place where you are representing the company to uphold the company’s good public image and reputation.


2. Equal opportunity workplace free of discrimination and harassment

The company is an equal opportunity employer and makes employment decisions based on merit and decisions. It does not condone favoritism at workplace.
The company policy prohibits discrimination of any kind based on race, color, national origin, marital status, age, sexual orientation or any other basis unlawful as per state or local law. The employees and third party vendors/clients shall be treated with dignity
and in accordance to the Code of Conduct policy to maintain a work environment free of sexual harassment, whether, physical, verbal or psychological.


3. Public Representation

No employee, except authorized directors and employees, shall interface with the media and other public constituencies, such as the financial community and shareholders, or disclose any information pertaining to the business affairs of the company, to any external agency.


4. Dress Code

Since each of us is a representative of the company, we must adhere to standards of personal grooming and dress code in a manner consistent with the nature of work performed. On weekdays, we allow smart professional formal clothes at work. On Saturdays, smart casuals / jeans are allowed to work. All sales people need to go smartly dressed for sales calls irrespective of weekdays/ Saturdays.


5. Applicable laws

You must comply with all applicable laws, regulations, rule and regulatory orders. You must acquire appropriate knowledge of requirement related to your duties sufficient to enable you to recognize potential dangers and seek legal advice from legal department.


6. Conflict of Interests

All directors and employees of the organization are expected to avoid situations leading to conflict of personal interests with Company’s interests. Some of the situations leading to conflict of interests are:

  1. Receipt of gifts or excessive entertainment from any supplier, customer or competitor of the Company.
  2. Significant ownership interest in any supplier, customer or competitor of the Company.
  3. Consultation or employment relationship with any supplier, customer, business associate or competitor of the Company.
  4. Direct or indirect involvement in any other business activity
  5. Involvement in any form with a competitor , supplier or subordinate employee of the company
  6. Romantic liaison in supervisor subordinate relationship
  7. Competing directly or indirectly with the business of the Company
  8. Using Company’s property, information, or position for personal gain.
  9. Promoting / Suggesting any other company competing directly or indirectly with EFL to any customer / external entity

Any employee involved in any such situations should immediately and fully disclose the relevant circumstances to his or her immediate supervisor. Failure to disclose facts will constitute grounds to disciplinary action including termination.


7. Disciplinary Actions

The matters covered in this code are of utmost importance to the company and are essential to the company’s ability to conduct its business in accordance with its stated values. We expect all directors, officers, employees and other staff to adhere to these rules in carrying out their duties to the organization.
The company will take appropriate action against any person whose actions are found to violate these policies. Disciplinary action includes but not limited to termination of business or employment relationship. It may peruse legal actions against individuals or entities involved.


8. Reporting Concerns

Every employee of EFL shall promptly report to the management any actual and possible violation of the code or an event he becomes aware of that could affect the business or reputation of the Company.


9. Confidentiality

The company’s service conditions include a detailed confidentiality clause. As Employees, we are in the know of a lot of sensitive information, which if it falls in the wrong hands may hamper our business. We have to exhibit a strong sense of confidentiality especially when we are in informal social settings. For example discussing the company’s new product plans in a social or any other gathering should be avoided. Sending mails to & messages to personal ids (self or third party) to be avoided.


10. Fairness

Employees will treat their subordinates fairly without any prejudices or biases and merit should be the sole criteria for recommending rewards.

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